![]() Finding the predefined styles on the Ribbon That means you can use them even if you don’t know how to create your own styles from scratch. But don’t worry, Microsoft Word contains many predefined styles. Styles can contain definitions for fonts, paragraph spacing, line height, hyphenation, tabs, page breaks, indentation, and more!Īs you can see from the list, styles can become quite complex. Applying a style only takes a click or two so it is much faster than manually formatting block after block of text. Using styles helps you use consistent formatting throughout your document. ![]() How many times have you gone through a lengthy document and manually reformatted the same text over and over again to get it right? It can waste hours of your time and all of that clicking can give you a nasty case of carpal tunnel syndrome. However, in Microsoft Word, styles is the correct term. Open the document and click the “Styles” button in the “Styles” section of the “Home” tab.Note: Sometimes styles are referred to as tags. You can also quickly change the formatting for all paragraphs with the same style in an existing document. If you want this new paragraph formatting to be available for all new documents you create from now on, select the “All documents based on the Normal.dotm template” option and click “OK”.Īll paragraphs using the same style as the paragraph you selected are changed to the new formatting.Ĭhange Paragraph Formatting for an Existing Document The following dialog box displays asking if you want to change the default formatting for the current document only or all documents based on the Normal template. This sets the default for the style currently applied to the paragraph containing the cursor. When you’ve made your changes, click “Set As Default”. On the “Paragraph” dialog box, select the settings you want to change (for “Indents and Spacing” and “Line and Page Breaks”, as desired). Make sure the “Home” tab is active and click the “Paragraph Settings” button in the lower-right corner of the “Paragraph” section. If you open an existing document, put the cursor in the paragraph you want to format differently, or select it. If you want to change the formatting for a different paragraph style, apply that style to the paragraph at the current cursor position. ![]() ![]() If you create a new file, the Normal style is selected by default for any content initially entered. ![]() To change paragraph formatting for the current document and all new documents based on the default Normal template, create a new Word file or open an existing Word file. Change Paragraph Formatting in the Default Normal Template ![]()
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December 2022
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